Job Description

Job Description

Location: Woburn, MA (on-site 5 days per week)

Vaxess is developing a pipeline of next-generation therapeutics on our novel micro-array patch platform. With only five minutes of wear-time on the skin, the Vaxess’ patch combines room temperature stability with simplified application to dramatically alter the way that drugs are delivered. Vaxess is committed to enabling products that are not only more effective, but also more accessible to patients around the world.

The Role: 

The Human Resources Associate will play a key role in supporting HR operations and fostering employee engagement through effective coordination and organization. This position combines administrative excellence, attention to detail, and strong interpersonal skills to ensure seamless HR processes and successful company events.

Responsibilities : 

• Post job descriptions on sourcing platforms, screen applicants, conduct phone interviews, and schedule interviews. 
• Support new hire onboarding, orientation, and ensure accurate completion of all required documentation.
• Maintain and update employee records, HR databases, and personnel files with accuracy and confidentiality.
• Respond to employee inquiries regarding HR policies, procedures, benefits, and other HR-related matters.
• Assist with HR reporting, compliance documentation, and special HR projects.
• Prepare and distribute HR communications, forms, and orientation materials.
• Utilize recruiting tools and analytics to track hiring progress, generate insights, and enhance recruitment efficiency.
• Manage employee timecards and timetracking, ensuring timely and accurate entry and reconciliation.
• Support offboarding processes, including conducting exit interviews and managing related documentation.
• Plan, organize, and coordinate corporate events from concept to completion, including venue selection, catering, decor, and logistics.
• Oversee event budgets, track expenses, and support financial reconciliation.
• Collaborate with Operations and other departments to support ongoing business needs and initiatives.

  Qualifications: 

• 2+ years of professional experience in Human Resources.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field required.
• Excellent verbal and written communication skills with the ability to build strong relationships.
• Self-motivated, proactive, and results-driven with strong organizational skills.
• Professional and tactful problem-solving skills when addressing challenges or objections.
• Able to work independently as well as collaboratively in a team environment.

At Vaxess, we’re bringing together exceptional talent to drive our product development forward. We value collaboration, curiosity, and a dynamic work environment. To apply, please submit your CV/resume to careers@vaxess.com .

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