Position Summary:
Support the Human Resources department by assisting with a variety of duties related to the day-to-day functions of the department. Duties include, but are not limited to, benefits billing, and maintaining tracking reports as well as handling other human resources related issues as directed. In addition, will be the secondary receptionist back-up for lunches, breaks, and all Vacation/Sick. Must be astute and proactive in identifying and addressing current issues. Must be uncompromisingly confidential and discreet in all company and department related matters.
Essential Functions:
1. Process monthly billings for all employee related benefits (Medical, Dental, Vision, MetLife, COBRA, Mass Mutual, and Legal Shield etc.) including monthly billings, claims, enrollments, terminations, etc. Review for accuracy and resolve any discrepancies with carriers. Reconcile the bills with payroll to ensure accuracy of payroll deductions.
2. Maintain company training records and JDTR’s. Help process enrollments for CE and training courses.
3. Maintain and track all COBRA participants.
4. Prepare all new hire, termination, promotion and transfer checklists and paperwork.
5. Track and maintain appropriate records for all personnel activity (e.g., new hires, evaluations, training, terminations, transfers/promotions, practice group spreadsheet, etc.).
6. Participate in recruitment effort for exempt and nonexempt personnel by scheduling interviews when applicable and administer testing of candidates as assigned.
7. Process all INS related paperwork.
8. Take a proactive approach in enhancing the image of the human resources department by becoming a good-will ambassador who exhibits openness and willingness to listen while maintaining a supportive but neutral position.
Other Responsibilities:
1. Perform other work-related duties as assigned.
2. Work closely with the HR Manager in identifying other projects where skills, experience and knowledge can be utilized.
Education, Experience and Skills Required:
1. Exceptional organization, follow-up, communication, management, leadership and interpersonal skills.
2. Possess an intuitive and proactive approach to business problems and solutions.
3. Exhibit good listening skills and a willingness to help and support others.
4. One to two years of administrative experience supporting senior level management with an emphasis on human resources.
5. Advanced skill level in PC software (Word, Excel and PowerPoint and other software, as required).
6. Ability to be flexible in work schedule as needed.
7. Utilizes reasoning ability to define problems, collect data, establish facts and draw conclusions.
Work Environment
1. Physical activities of job are within the normal expectations of an office environment where the amount of standing, walking, sitting, reaching, and other movements are within the control of the incumbent.
2. Vision requirements are in the normal range, correctible with glasses or contacts, where color vision, peripheral vision, depth perception have no significant impact on job performance.
3. Working environment is generally within the confines of an office where normal climate conditions support effective job performance. Some daily travel may include limited time spent outside in the elements as part of the normal commute.
4. Risk of exposure to hazardous materials, electrical shock, explosives, radiation, vibration or airborne particles are at the extreme minimum. Protective clothing is usually not necessary to effective job performance or safety.
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