Job Description

Administrative Assistant – City of Homestead Join the City of Homestead as an Administrative Assistant in the Solid Waste Department. In this role you will assist the Solid Waste Superintendent and support day‑to‑day operations, including payroll processing, government report preparation, filing system maintenance, contract assistance, budget support, time‑card management, correspondence typing, and other related duties. Your work will require independent judgment, clerical, receptionist, and secretarial skills, as well as knowledge of modern public administration principles. Essential Duties and Responsibilities Provide administrative assistance to the Solid Waste Superintendent. Type, file, answer phones, process letters, and handle all other departmental correspondence and documentation. Open and sort incoming mail and respond to requests or complaints as needed. Perform field inspections to verify the nature of complaints received. Post notices and written material on the department bulletin board. Respond to calls and emails from residents. Attend seminars and workshops related to administrative duties and responsibilities. Prepare reservations and travel arrangements for meetings, seminars, and conventions. Prepare agendas, minutes, and set up meetings. Perform other job‑related duties as assigned by the Superintendents, Assistant Director, and Director of Solid Waste. Compile various monthly solid‑waste reports. Maintain accurate records of franchise operations, billing, payments, and compliance. Audit residential and commercial accounts for proper assessment of fees. Bills special events and roll‑off activities. Track, process, and close work orders. Perform other job‑related work as assigned or required. Type of Appointment / Work Hours Full‑time, regular, in‑person position. Standard workweek of forty (40) hours, typically five (5) days of eight (8) hours per day; workday may vary for efficient delivery of public service. Will be required to work other than the standard workweek on occasion, including evenings, weekends, and/or holidays. Will be required to work occasional overtime or shift assignments, if applicable. Requirements An associate’s degree in Business Administration, Public Administration, or a related field is required; a bachelor’s degree is preferred. A minimum of one year of prior administrative, secretarial, or receptionist experience is required. Proficiency in Microsoft Office programs such as Word, Excel, Outlook, etc. Experience with the HTE/AS400 or Naviline systems is preferred. Ability to operate business machines. Must be able to comprehend and follow written and verbal instructions. Bilingual is preferred. Must possess a valid Florida driver’s license with a clean driving record. Must pass a background screening process. Equivalency Clause Equivalent combination of high‑school diploma, training, and at least ten years of experience that provides the required knowledge, skills, and abilities may be considered in lieu of the stated educational and experience requirements, evaluated on a case‑by‑case basis for relevance and comparability. Physical and environmental demands for this position have been listed on the last page of this description. All demands must be met to successfully perform the essential duties of this position. Core Competencies Judgment – Sound decisions based on fact; uses logic to solve problems. Quality of Work – Performs work thoroughly, accurately, and professionally. Reliability – Timely and consistently completes assigned work; consistently reports to work and is punctual. Safety – Committed to ensuring a safe environment and complies with applicable safety standards. Technical Capability – Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment. Work Authorization / Security Clearance Employee must successfully pass a background screening process and comply with the City’s Drug‑Free Workplace policy. Employee must provide documents evidencing identity and employment authorization to complete Form I‑9. Equal Opportunity Statement The City of Homestead is an Equal Opportunity Employer. The duties described are illustrative, and additional duties may be required. Employees with disabilities may be provided reasonable accommodations. Veteran's Preference Policy In accordance with Florida Statute 295.07, the City of Homestead provides Veterans’ Preference in hiring. Qualified veterans, spouses, widows/widowers, parents of service members, and current reserve or National Guard members may receive priority if they meet minimum qualifications. Veterans’ Preference includes additional points on exams, prioritized placement on employment lists, and education waivers for qualified individuals. Seniority Level: Entry Level Employment Type: Full‑Time Job Function: Administrative Industry: Administrative and Support Services #J-18808-Ljbffr City of Homestead

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