Job Description

Administrative Assistant (Part-Time)

Class Characteristics: The position serves as support for the Community and Economic Development Department. Through clerical support, this position also provides technical assistance to the local government officials, government agencies, community organizations, statewide development agencies, and financial institutions; performs other duties as required.

• Project Development:
  • Assists with community development and community enhancement initiatives/projects that further develop the region’s quality of life goals for sustainable growth.
  • Assists with scanning and filing project information, records, and documentation. 
  • Assists CED team members with preparation of pre-applications and applications for KOHS, LWCF, Recycling, Solid Waste, and any other applicable funding source.
• Project Administration:
  • Assists with scanning and filing project information, records, and documentation.
  • Enters payroll documentation for CDBG, EDA, and ARC funded projects into tracking spreadsheets.
  • Maintains project archive listing and archival filing system
• Public Relations:
  • Helps to coordinate local outreach efforts including public meetings, information dissemination, and other events as required.
  • Provides support to County Steering Committees by maintaining Google Classrooms, disseminating relevant information, issuing meeting reminders, and coordinating meeting logistics. 
• Research:
  • Researches laws, funding sources, & other information for cities and counties.
  • Assists CED staff with various specialty research projects as requested by clients.

DESIRABLE QUALIFICATIONS:

Training and Experience: High-school diploma or GED with the desire to gain more experience in Planning, Public Administration, Business Administration, or closely related field (an Associate’s Degree is preferred, but not required). If required by agency, the employee will be licensed or certified. 

Knowledge, Skills and Abilities:

Knowledge:

• Knowledge of local government operations, organization, functions, and problems.

Skills:

• Strong verbal and written communication skills including presentation development and technical communication.
• Proficiency in the use of computers and other office equipment.
• Problem solving, reasoning, and organizational skills.
• Positive customer service attitude in all aspects of work.
• Must have high level of interpersonal skills to handle sensitive and confidential information. Position continually requires demonstrated poise, tact and diplomacy

Abilities:

• Must be able to work in a fast-paced environment with demonstrated ability to juggle, prioritize, and organize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
• Must have strong attendance and punctuality traits.
• Must have strong organizational abilities and decision-making skills.
• Ability to systematically compile and interpret technical and statistical data.
• Must produce work that requires accuracy with few errors.

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